Novel Coronavirus (COVID-19)

Novel Coronavirus (COVID-19)

By KY Expo Marketing Team on October 7, 2020

Through the Healthy At Work Initiative,  and GBAC Star Accreditation the Kentucky Exposition Center has reopened with additional safety and health requirements. View additional details below. 

Louisville Tourism and Kentucky Venues are committed to prioritizing the health and safety of our clients, attendees, exhibitors, employees, and partners in the community. We continue to monitor the developments of the Coronavirus Disease 2019 (COVID-19) via the Centers for Disease Control (CDC) and the World Health Organization (WHO).

View Kentucky’s Requirements for Venues and Event Spaces

Kentucky Venues follows the guidance provided by Health organizations for the state. Both Louisville and Kentucky Venues facilities continue to follow the guidance and monitor updates provided by the CDC and other national and local health organizations, state officials, as well as industry associations. We look forward to welcoming groups to Louisville and encourage all organizers with questions or concerns to communicate directly with their sales manager.

The Kentucky International Convention Center and Kentucky Exposition Center are the first centers in Kentucky to have received the Global Biorisk Advisory Council (GBAC) STAR accreditation, the gold standard on outbreak prevention, response and recovery. View our release here.

This third-party certification and training helps venues prepare work practices, understand correct disinfection techniques and best cleaning practices for a biohazard situation like the Covid-19.“The health and safety of our guests, clients and employees is of the highest priority. As events resume, we want to exceed industry standards in sanitation and cleanliness,” said President and CEO of Kentucky Venues David Beck. “It’s not enough to do the minimum, but to continue to push ourselves to be the best in everything, including preparedness and sanitation.”GBAC STAR is the gold standard of prepared facilities. This accreditation means that a facility has:

  • Established and maintained a cleaning, disinfection, and infectious disease prevention program to minimize risks associated with infectious agents like the novel coronavirus (SARS-CoV-2);
  • The proper cleaning protocols, disinfection techniques, and work practices in place to combat biohazards and infectious disease; and
  • Highly skilled cleaning professionals who are trained for outbreak and infectious disease preparation and response.

Kentucky Exposition Center Procedures (updated as of October 7):

The guidelines below may not reflect all of our updated procedures. Please visit the Ky Healthy At Work webpage and view guidance and requirements on Venues and Event Spaces.

  • We will limit the persons, not including employees, present in our venue to 50% of the maximum permitted occupancy capacity,  assuming all individuals in the expo center are able to maintain six (6) feet of space between each other with that level of occupancy. Individuals will be limited to a capacity that permits proper social distancing. We will encourage attendees to appropriately social distance through signage.
  • We will communicate with vendors and clients to minimize the use of any waiting areas.
  • Tickets for events will be available at Ticketmaster for those that do not want to visit on-site. We have installed floor decals for ticket office queuing areas to demark safe waiting distances of a six (6) feet minimums. Ticketing, admission, and registration employees and/or volunteers are shielded by plexiglass and are provided appropriate personal protective equipment to the greatest extent practicable.
  • We will ask clients to maintain a record of persons and their contact information, telephone number preferred, attending the event and cooperate with state and/or local public official request(s) to notify attendees if the event is linked by contact tracing to high risk of COVID-19 exposure. Employees of the facility will be required to complete a health-screening before entering the property.
  • Levy, our exclusive catering provider and food vendors operating on-site will be required to follow the Healthy at Work Requirements for Restaurants and Bars.
  • We will require social distancing standards by our talent agencies to ensure performers reduce contacts during any live performances.
  • We will require the creation of transmission barriers, where possible, and promote and enforce social distancing; implement touchless solutions, where practical; and enhance and promote sanitation and hygiene practices.
  • We will promote safe and healthy experiences by following the Healthy At Work Minimum Requirements, to the greatest extent practicable.
  • Conduct events via-drive-in whenever possible and encourage attendees to remain in their vehicles except as necessary to use food, merchandise, and restroom facilities.
  • We will require the promotion and enforcement of social distancing and masking when attendees and staff are in close proximity or passing by one another; develop one-way traffic routes/patterns; and demarcate social distancing signage to avoid excessive congregation between attendees. This will be a requirement by the client and an expectation of the facility.
  • We will require exhibitions, table, and/or booth placements to allow for 6′ between fellow
    exhibitors. When possible, exhibitors are encouraged to use a physical barrier to create
    distance from attendees.
  • Employees and volunteers will be required to strictly follow social distancing protocols and wear face masks at all times, unless they are more than six (6) feet away from anyone else or doing so would put their health or safety at risk.

Cleaning and disinfecting requirements

  • We have continued to improve and act on a plan that ensures the facility, including offices and workstations, are properly cleaned and ventilated routinely. This includes the cleaning and sanitation of frequently touched surfaces (e.g., doorknobs or handles, buttons, rails, rental equipment, and countertops) with appropriate disinfectants. Appropriate disinfectants include EPA registered household disinfectants, diluted household bleach solution, and alcohol solutions containing at least 60% alcohol.
  • Our employees, client’s volunteers, and client’s attendees will be expected to frequently wash their hands and/or use hand sanitizer that should be provided by the employer or event organizer.
  • Employees will wipe their workstations down with disinfectant at the end of their shift or at any time they discontinue use of their workstations/cash register for a significant period of time.
  • Our team has provided disinfectant at shared equipment locations.
  • We will establish a cleaning and disinfecting process that follows CDC guidelines when an individual is identified, suspected, or confirmed COVID-19 case.
  • We are avoiding and minimizing the use of cleaning procedures that could re-aerosolize infectious particles. This includes, but is not limited to, avoiding practices such as dry sweeping or use of high-pressure streams of air, water, or cleaning chemicals.

Personal Protective Equipment (PPE) Requirements

  • Appropriate face coverings will be used by employees whenever they are within six (6) feet of anyone else, so long as such use does not jeopardize the employees’ health or safety. Our facility is training employees when to use PPE, what PPE is necessary, and how to properly put on, use, and remove PPE.
  • We are requiring contractors and vendors to wear face coverings or masks while at the venue or event space.
  • We are providing gloves to employees whose routine job duties include cleaning equipment, workspaces, and other high-touch areas of the business.
  • Our clients will need to encourage attendees to wear masks while inside or within six (6) feet of anyone outside of their household.

Training and Safety Requirements

  • We are placing conspicuous signage at entrances and throughout our facility alerting staff and patrons or attendees to the required occupancy limits, six feet of physical distance, and policy on face coverings. Signage will inform employees, volunteers, and attendees about good hygiene and new practices.
  • Our venue, to the greatest extent practicable, will implement hours where service can be safely provided to constituents at higher risk for severe illness per CDC guidelines.
  • Employees, volunteers, and attendees will be reminded, particularly vulnerable to COVID19 (individuals with conditions identified by the CDC as higher risk or those over 65 years old), that public health experts recommend that you continue to avoid any in-person gatherings and remain Healthy at Home.
  • Employees have been given an outlet to identify and communicate potential improvements and/or concerns without the threat of retribution in order to reduce the potential risk of exposure at the workplace.

Local/State

Louisville Metro

Office of the Governor

Kentucky Cabinet for Health and Family Services

 

National/International

Centers for Disease Control and Prevention

World Health Organization

National Restaurant Association

 

Hospitality/Tourism Industry

Kentucky Travel Industry Association (KTIA)

U.S. Travel Association

International Association of Exhibitions and Events (IAEE)

Events Industry Council (EIC)

International Association of Venue Managers (IAVM)

For attendees, exhibitors and the general public with any additional questions please contact:

Kentucky State Hotline 

1 (800) 722 5725

Note: If Kentuckians have a fever or cough, or need guidance, they should call the hotline. If Kentuckians are having a medical emergency, they should seek help immediately and go to the emergency room. Dr. Crystal Miller, director of the WEDCO District Health Department, located in Cynthiana, said the county’s hospital is prepared and ready to respond.

 

For event organizers with additional questions please contact your sales manager or our communications department at:

Kentucky Exposition Center 

Ian Cox

Asst. Director of Communications at Kentucky Venues

communications@kyvenues.com

COVID-19 Risk Policy

We have taken enhanced health and safety measures. You must follow all posted instructions while visiting the Kentucky Exposition Center, the Kentucky International Convention Center, and any other Kentucky State Fair Board property. An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable. We cannot guarantee you will not be exposed during your visit. By visiting THE KENTUCKY EXPOSITION CENTER, THE KENTUCKY INTERNATIONAL CONVENTION CENTER, OR ANY OTHER KENTUCKY STATE FAIR BOARD PROPERTY, you voluntarily assume all risks related to exposure to COVID-19.


We will get through this together. Help keep each other healthy.